Conference Coordinator

Full time Remote @Greenbiz in Media and Events
  • Post Date : January 18, 2023
  • Apply Before : February 17, 2023
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Job Detail

  • Job ID 40148

Job Description


We’re looking for a full-time Conference Coordinator to join the expanding event team as we grow our events. The Conference Coordinator must be able to adjust to rapidly changing circumstances and work collaboratively with a fast-moving team. Overall compensation (base salary + discretionary bonus) for this role will be provided commensurate with years of experience and qualifications within the following range: $70,000 – $90,000 plus health and wellness benefits.


  • Food & Beverage: Assisting in the management of F&B programs, working closely with partners and venues to ensure our menus align with our sustainability initiatives
  • Hotel room blocks: Assisting in the coordination of staff room list, VIP and affiliate accommodations for all in-person GreenBiz events
  • Venues & Vendors: Coordinating conference details with our venues, event decorators, electricians, and other service providers in collaboration with the Conference Operations team
  • Special events: Support in planning special events, including VIP dinners, partners and sponsor receptions, lunches, and after parties
  • Sponsor deliverables: Working with the sponsorship team to ensure deliverables are being met by the conference team, including obligations related to sponsor dinners and partner special events
  • Budgets: Updating budgets of special and sponsored events, including gathering vendor quotes and invoices.
  • Sustainability: Supporting GreenBiz event sustainability programs, including coordinating the development and build-out of the VERGE microgrid in collaboration with the Conference Operations team


  • BA or equivalent preferred
  • Strong attention to detail with exceptional time management, organizational and multitasking skills, practicing care in handling sensitive information
  • Strong writing skills
  • Ability to work internally with colleagues within and beyond the conference team, and all other departments along with customers and partners outside of GreenBiz
  • Flexibility in a constantly evolving environment
  • Proficiency in MS Office tools including Word and Excel, and generally strong computer skills. Experience with Google Apps (Drive, Sites, etc.) strongly preferred
  • A proven professional or personal commitment to sustainability

Preferred but not required

  • 1-3 year experience in event/conference planning specifically related to in-person events

About GreenBiz Group

GreenBiz offers a culture that is collaborative, hardworking, and fun. Our office is located in the heart of downtown Oakland, California, just steps away from the 12th St. Oakland City Center BART and AC Transit lines. Currently, we are all working remotely from home. Please include a cover letter and resume when applying and familiarize yourself with our website at

We offer a competitive employee benefits package including:

  • Full medical and dental benefits
  • Retirement savings options
  • Generous holiday schedule
  • Discretionary paid vacation time
  • Paid sick time
  • Two paid volunteer days per year
  • Reimbursement for home office expenses
  • Employee stock option plan

Vaccination Requirement

GreenBiz Group requires new hires to be fully vaccinated against COVID-19 for onsite and remote roles. GreenBiz Group provides reasonable accommodations consistent with legal requirements unless it results in undue hardship for the business. Additional information will be provided during the hiring process.

Equal Employment Opportunity

GreenBiz Group values a diverse workplace and strongly encourages women, people of color, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. GreenBiz Group is an equal-opportunity employer. Applicants will not be discriminated against because of race, color, sex, sexual orientation, gender identity or expression, age, religion, national origin, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.

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